May Board Meeting :: RECAP

Thanks to those of you who joined us for the May 10th Board meeting. And special thanks to Kat Bentley who brought some fabulous wine to share. Hope that can be a new Board Meeting tradition!

For those who missed it, here are the highlights:
  • Discussed flyer to go out to residents to notify everyone about the new website and the new e-newsletter. Barbara Rebar is leading the distribution and it will be going out next week - May 15-20. Will explore partnering with Harold Strunk who leads the neighborhood watch. 
  • Proposed reseting Cabana Access Keys to mitigate use by non-residents. Sheri Howell (Volunteer), Barbara Rebar (Volunteer) and Linda Coulthart (Volunteer) have offered to work through that administration. Nita Thom (Board President) to explore idea with Rex Cuddy (Board Treasurer) in the coming week.
  • Discussed the immediate need for a Facilities Coordinator for the Summer in lieu of lifeguards. Nita Thom (Board President) to create a job description for Board vote and approval. 
  • Amy Bull proposed her event - National Night Out on August 1st. Save the Date to be included in the upcoming print newsletter and subsequent e-newsletter. HOA to supply charcoal for the event. Will possibly need a lifeguard on hand for the event - to be confirmed. 
  • Discussed new Board positions and plans to have a call for new board members in both printed and e-newsletters. Nita Thom (Board President) to create new board role descriptions and review with Board for adjustments and needed and approval. 
  • Discussed FAST Swim Team usage concerns including overcrowding and insurance. Kat Bentley (Board Secretary) will liase with FAST leaders and Elaine Williams (Rental Coordinator) to make sure all concerns are addressed. 
  • Discussed potential raising of dues to cover increased operational costs and/or a special assessment to cover the renovation of the pool bathrooms. 
  • Discussed Pool Service contract and the need to select a new vendor by June 1st. Randy Rebar (Volunteer) is assisting in vetting potential vendors and gathering bids for review and selection by May 19th. 
Our next board meeting is June 14th and we would love to see you there!  For questions or comments, please email us at highlandoaksca@gmail.com